Invoice Reconciliation Overview
What is Invoice Reconciliation?
Invoice Reconciliation is used to compare carrier invoices against the shipping charges recorded within Pimento.
This process helps identify discrepancies between:
Carrier billed amounts
Expected shipping charges
Recorded shipment costs
By reconciling invoices regularly, businesses can identify billing errors and unexpected carrier charges.
Understanding the Reconciliation Page
The Invoice Reconciliation page provides visibility into invoice comparisons and reconciliation activity.
Information may include:
Invoice references
Carrier information
Reconciliation status
Variance values
Processing dates
The exact information available may vary depending on your carrier integrations.
Reviewing Reconciliation Results
Selecting a reconciliation record allows you to investigate individual results.
This can help identify:
Missing shipments
Incorrect shipping charges
Carrier pricing discrepancies
Duplicate charges
Reviewing these differences allows issues to be identified before invoices are approved or paid.
Why is Reconciliation Important?
Regular reconciliation can help:
Reduce billing errors
Identify overcharges
Improve financial accuracy
Support auditing processes
For high-volume shipping operations, reconciliation can uncover significant cost differences over time.
Important Notes
Reconciliation compares carrier charges against expected values.
Variances should always be investigated before approving invoices.
Results depend on accurate shipping and carrier data.
Some discrepancies may be legitimate carrier adjustments.
FAQs
Why are variances shown?
A variance indicates a difference between expected and actual charges.
Does a variance always mean there is a problem?
No. Some variances may be legitimate carrier adjustments.
How often should reconciliation be reviewed?
Most organisations review reconciliation whenever carrier invoices are received.
Can reconciliation reduce shipping costs?
It can help identify billing errors that may otherwise go unnoticed.
